We have seen a positive response as well as positive results from the recently adopted store shopping policies. Thank you so much for your patience and understanding. Grateful for that, as we have all experienced the chaos these past few months as we welcomed new faces to our Food Share. None of us foresaw accurately how much need was within our community, and we are humbled to be able to help that much larger number of individuals and families. Along with that humbling experience comes a lot of additional work ( oh my, hours more work). From the core group volunteers standpoint, whom are documented in the reports of volunteer hours served, these changes are a blessing. This group gives far and above the call of duty to ensure that the store is run properly, that policies are followed and shoppers are able to partake of the resources that we can offer. Please show your appreciation of them, without their sacrifice of time and energy, we would not be the amazing community resource we are. I was reminded just last week that of the pantries in the area, we are open more days and hours consistently than almost any other. Honestly, I never compared us to others in that respect. It was eye opening, to see from the communities standpoint, how we are being received and cheered on as we move forward. Maintaining our mission statement is our main goal, you are all part of that success.
We will continue to make changes as needed, to achieve a balance for all of us, as we are all aware how important keeping the doors open and the shopping experience positive are our goals.
One of the priorities daily should be to be prepared for tours and inspections from possible grantors or partner agency inspectors. As we move forward in our new self governing ( meaning self determining what we can / should donate monetarily to keep our organization solvent ) we will be reaching out to donors and grantees in the area to help with project and maintenance costs that we are not able to cover otherwise. Few, if any, of us have “deep pockets”, and as we continue on, we will be confronted with needs beyond our monetary abilities. A first impression is a lasting impression, and we all want our St John’s Food Share to be a respected organization within the community.
Effective Wednesday, Jan. 15….
New store hours will be
Monday 10 am to 1230 pm
Wednesday 10 am to 1230 pm
Friday 10 am to 1230 pm
5 pm to 7 pm
Store leads should still before 9, to be able to participate in the training and team collaboration from 9-10.
Our current opening team schedule will be the same, 7-9 am. Those team members are allowed to do their shopping at 845-9 am, that has not changed. The opening team is the only group allowed to shop early. Please respect this.
The additional hour will be utilized for a crew meeting and procedure training.
We need a minimum of 4 persons in the store front at all times. Preferably 5.
Those would be a store lead at the computers and scales, and three store shopping assistants; one at the meat freezer, and one on each side of the store. A greeter would complete the team, that person would be stationed at the welcome desk, greeting all that enter, ensuring that they are signed in, appropriate paperwork filled out, and keeping track of numbers of shoppers. If there is no greeter, this task falls to the store lead.
Note: the store layout will be changing, to give a more open feel to the shoppers as well as better utilizing our space.
The warehouse lead is in charge of the warehouse. That person must know what is available to be stocked, they must have access to the freezers, they are tasked with overseeing the sorting and stocking, as well as the maintenance of the warehouse. They must have a minimum of 3 warehouse assistants, in addition to the extra hands on deck to unload the truck if necessary, and ensure proper and thorough cleaning at closing.
The kitchen falls under the health and sanitation guidelines, which means strict adherence to Oregon state laws, in addition to SJFS policies. No food stuffs may be prepared, nor served without a kitchen lead with a valid Oregon Food Handlers card present. No food stuffs may be repacked in any way unless supervised by a kitchen lead. No food may be consumed in the kitchen area. The guidelines are posted in the kitchen, available for your review.
These volunteer positions can be the entire shift period, or broken into smaller increments. Please add your name to the volunteer sign up sheets, and please please please honor your commitment. We need you all !
We are deliberating on a Saturday shopping day, and an in store survey will be posted for you to submit your ideas regarding the potential time frame, but also, be aware that Saturday shoppers must also be the store volunteers. That includes all staffing (including someone with a valid Oregon Food Handlers card to work in the kitchen if it is used or food is being prepared and/ or served )…. store front, warehouse, truck pickups and unloading, and both opening (set up ) and closing. If staffing is not available, the store cannot be open.
At this time, if a Saturday open day is decided on, we will again change the weekday schedule.
All procedures ( store, kitchen, warehouse) are posted in the designated areas, and anyone wanting a personal copy of those is welcome to have one. The office staff can make you a copy.
Thank you all for your thoughts and prayers, for your commitment to the organization, and for your kind and caring support. Because of you, we will continue to be.
Kathy Saunders, President
St John’s Food Share
Choose the harder right, because it will be right in the end